Let’s face it…any event is
stressful. You only get one chance to get it right. It’s not like your daughter is going to turn
six-teen twice. If something goes
horribly wrong it will be a sore point for life. Occasionally, the “gone wrong” moment becomes
the most hilarious memory, but really those are far and few between.
So why risk it? Instead the best way to manage event stress
is to bring in a professional to assist you in coordinating the hundreds of
elements and items between the initial planning and the clean-up. Ninety percent
of the time, the professional will have tricks or insider knowledge that will
save you time, money and know about those things that you have not even
considered yet. Such as when a company
is going out of business, where to find items at dirt cheap prices, where you
will need extra hands to make sure that the set up of your event will happen
before your guests arrive. Did you know
that it takes three times the amount of time to set-up for an event then it
does to take it all down? Why, you may
ask. All of the items must be fluffed,
positioned just right, spot ironed so it looks right. Fluffing; takes for forever and the pictures
from your event will live on face-book and possibly Pintrest for eternity.
Coordinators are like air traffic
controllers that take all of the stuff you don’t want to deal with and
pre-deals with possible hiccups, corrals and coordinates the several industry
professionals that come together as a team to make your event flawless. Such as a graduation party we did recently …
had seven different event professionals that had a hand in the party so it was
just what the graduate had in mind for the party. There was a rental company,
planner/coordinator, décor staff, bar-tender/ margarita machine, catering,
chocolatier, bakery and an entertainer.
Approximately 20 people arrived at the graduates home at 7am in order to
be ready for a party that started at 11am.
Of course not all of the staffing requirements needed to stay for the
entire party, but it did require that many hands on board to be ready by
11am.
Does that seem shocking? At the end of the event, everyone comes back
and within a couple hours – you’d never know that an event had even
happened. Isn’t that the way everyone
wants it?
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